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Part-Time Administrative Assistant

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Company: Finnan, Fleischut, & Associates
Expected salary:
Location: San Jose, CA
Vaga de Part-Time Administrative Assistant
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Job description: Finnan, Fleischut, & Associates is a fast-growing boutique immigration law firm with an immediate opening for a part-time Administrative Assistant. The position will be based at our office in San Jose, CA. Our ideal candidate is tech savvy with a strong proficiency in Microsoft Suite, including Excel, has exceptional written and verbal communication, and is a self-starter in a fast-paced environment as they will play a major part in the success of the office. This position has the potential to convert to a full-time position in the future based on company growth. If you are looking for a new and exciting place to work – apply today!

To Apply: Submit your resume and cover letter!

Responsibilities:
  • Collect, sort, distribute or prepare mail.
  • Provide support to attorneys and paralegals.
  • Perform administrative tasks such as opening cases, drafting letters, and filing.
  • Assist with opening and closing files, including scanning and profiling paper files into digital format
  • Prepare various packages for FedEx pick-up.
  • File and maintain records.
  • Process and prepare memos, correspondence, or other documents for clients.
  • Work with Excel spreadsheet and databases to update information.
  • Other duties as assigned.
Requirements for this position:
  • Associates’ degree required.
  • Minimum of 1+ years’ experience in administrative role.
  • Knowledge of MS Office Suite (i.e. Word, Outlook, Excel).
  • Excellent communications skills (both verbal and written).
  • Exceptional customer service skills and the ability to multi-task with attention to detail.
  • Knowledge of administrative and clerical procedures.
  • Ability and willingness to learn about immigration law.
  • Ability and willingness to learn new database softwares.
  • Ability to work independently in a fast-paced, dynamic team-oriented environment.
  • Ability to work overtime during high volume periods.
  • Typical effort of general office work, including bending, moving, and lifting up to 25 pounds; sitting at a computer, walking within the office.
The hourly salary range for this position is $20.00 to $27.00. This salary range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.

We strive to recruit and retain a work force that welcomes and supports the interests of women, families, and people of any age, race, creed, religion, color,
national origin, ethnicity, gender, sexual orientation, gender identity/gender expression, disability, or military or veteran status. Our environment is collegial,
collaborative, flexible, and supportive. Finnan, Fleischut, & Associates is an equal opportunity employer and committed to
providing an open, welcoming environment for everyone.

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