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Company: Randstad
Expected salary: $38 – 41.38 per hour
Location: Los Angeles, CA
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Job description: The level III Administrative Assistant demonstrates thorough knowledge in the assigned area and works under direction only as needed. The Assistant provides administrative support to senior managers and may also provide administrative support to a broader department or team. Additionally, the Assistant independently manages a range of tasks and acts as first point of contact for internal and external queries. Must be able to work ONSITE 3 days a week Tuesday – Thursday at the clients LA office. Qualifications:
- Requires 5+ years of experience as an administrative assistant.
- Demonstrates in-depth knowledge of Microsoft Office and other relevant software and applies it to work assignments, especially Outlook, Word, Excel and PowerPoint.
- Experience with Concur for travel management; experience managing international travel a huge plus
- Demonstrates initiative by identifying issues and recommending solutions.
- Demonstrates effective written and oral communication skills with a diverse group of associates and senior business leaders.
- Demonstrates sound judgment in resolving matters of high complexity.
- Demonstrates ability to prioritize assigned work and complete in a timely manner.
- Demonstrates effective and professional service orientation and builds rapport with internal and external contacts.
- Consistently demonstrates the ability to evaluate and appropriately address privacy and confidentiality concerns when dealing with others.
- Demonstrates in-depth knowledge of department’s function and applies it to work assignments.
shift: First
work hours: 8 AM – 5 PM
education: BachelorsResponsibilities
- Provides administrative support to 3 Senior Managers and their teams.
- Extensively manages calendars using Power Point. Plans, negotiates and schedules meetings to accommodate manager and others. Uses discretion and judgment to determine the priority of meetings.
- Reschedules existing meetings if needed to accommodate meetings with more urgency. Keeps managers informed of upcoming appointments and deadlines.
- Coordinates meetings with internal associates and external contacts. Schedules meeting rooms, visitor passes and equipment as required. Meets, greets and escorts visitors, meeting attendees and candidates. Drafts, collects and distributes supporting documentation. May compile minutes and distribute follow up materials as required.
- Manages complex travel arrangements including international using Concur. Reserves transport and accommodations taking into consideration manager preferences, cost and timing implications. Ensures that managers have necessary paperwork for travel (tickets, confirmation numbers, visas, itineraries).
- Completes business expense claims promptly and follows up on reimbursements if necessary.
- Produces general correspondence, reports and presentations. May create documents transcribing from voicemail, recordings or in-person meetings. Develops appropriate formats and checks for grammar, punctuation and spelling.
- Managing Expenses
- Travel Coordination
- Concur
- Microsoft Office PowerPoint
- Microsoft Excel
- Oral Communication
- Written Communication
- Project Management
- Problem Solving
- Experience level: Experienced
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