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Administrative Assistant II (County Promotional Only)

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Company: San Mateo County
Expected salary: $86819.2 – 108555.2 per year
Location: San Mateo, CA
Vaga de Administrative Assistant II (County Promotional Only)
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Job description: The Planning and Building Department is seeking well-qualified candidates for the position of Administrative Assistant II.

Under general supervision, the incumbent will support the day to day operations of the Building division in administrative and fiscal matters. The Administrative Assistant in the Building Division will provide general administrative support to the Building Official (BO), Assistant Building Official (ABO), Building Permit Services Supervisor (BPSS) and Building Coordinator (BC) by performing a variety of administrative tasks and analytical studies to assist management in making sound decisions.

The ideal candidate will possess:
  • Knowledge of California building code sections.
  • Extensive experience performing a variety of administrative support duties to management.
  • Ability to compose correspondence independently or from brief instructions.
  • Strong computer skills with high proficiency in Microsoft Word, Excel, and PowerPoint.
  • Possess analytical skills and the ability to collect, analyze, and synthesize data.
  • Experience in working successfully as part of a team and ability to work independently.
  • Possess strong interpersonal skills, with the ability to work with employees across departments.
  • Possess strong written and verbal communication skills and problem-solving skills.
  • Flexibility to provide effective back-up coverage of various positions as needed.
  • Ability to organize workload and set priorities to meet critical deadlines.
  • Ability to manage multiple assignments while maintaining attention to detail.
  • Proven ability in using initiative and independent judgment.
  • Ability to exercise a high degree of discretion.
  • A sense of ownership and responsibility.
  • Ability to research and find information as needed.
  • Desire to strive for professional development and growth, and keep up-to-date with technology and policy/procedure changes.
Examples Of Duties

The duties may include but are not limited to:
  • Develop, recommend and implement methods to improve and continuously monitor the efficiency and effectiveness of the Building Department.
  • Assess and monitor the workload and assist in identifying opportunities for improvement.
  • Research and compile operational and statistical data and information from varied sources; maintain records; and prepare special and periodic reports.
  • Audit and verify various information, including source data as well as manual and computer-produced reports for management.
  • Observe procedures and performance and interface with IT staff to address issue.
  • Review and reconcile reports for Building Official.
  • Assist with organizing and monitors of Capital Projects.
  • Receive and respond to inquiries and complaints from internal and external customers, report problems to upper management if needed.
  • Manage Building calendars.
  • Monitor online appointment scheduling system (Qmatic).
  • Interface with IT and ISD staff to effect implementation.
  • Interface with Fiscal staff and Permit Techs to review accuracy of Mitigation Fees SMIP Building Standards Fees.
  • Monitor and act on expired permits.
  • Interface with Fiscal staff to review Deposits & Refunds.
  • Interface with fiscal staff to review Revenue, Expenses, Permits.
  • Verify charges against Accela applicant fees.
  • Identify and print new housing permits for US Census Bureau.
  • Provide back up to other positions when necessary.
  • Assist with special projects as assigned.
  • Provide supervision to subordinate administrative support staff.
  • Perform related duties as assigned.
Qualifications

Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

Graduation from an accredited college or university, with a degree in Public Administration, Accounting, Political Science, Business Administration or related field OR four years of responsible administrative or supervisory clerical experience which has included bookkeeping or sub-professional accounting duties.

Knowledge of:
  • Working knowledge of sub-professional accounting, bookkeeping and fiscal procedures.
  • Modern office methods and equipment.
Skill/Ability to:
  • Learn quickly the laws governing the operations of the department.
  • Interpret laws.
  • Good judgment.
  • Get along well with others.
  • Plan, organize, and supervise the work of subordinates effectively.
  • Work well without close supervision.
Application/Examination

County Promotional Only. Only current San Mateo County or San Mateo County Superior Court employees with at least six months (1040 hours) of continuous service in a classified, regular, probationary, SEIU or AFSCME represented extra-help/term position may apply.

Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.

The examination process will consist of an application screening based on the candidates’ application and responses to the supplemental questions (weight: pass/fail). Candidates who pass the application screening may be invited to a panel interview (weight:100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. Applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County’s website, you may click the “Apply” button. If you are not on the County’s website, please go to to apply.

TENTATIVE RECRUITMENT SCHEDULE
Final Filing Date: Thursday, February 22, 2024, 11:59 PM PST
Application Screening: Week of February 26 – 29, 2024
Civil Service Panel Interview: March 13 and/or 14, 2024

San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically and linguistically diverse communities. The County of San Mateo is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work. San Mateo County is an equal opportunity employer committed to fostering diversity, equity and inclusion at all levels.
Analyst: Sedrick Dixon (02082024) (Administrative Assistant II – E091)

Please visit for a complete listing of all benefits for this classification.

Benefits are offered to eligible employees of the County of San Mateo. All benefits are subject to change.

NOTE: Employees hired on or after January 1, 2013 may be subject to new Pension Reform retirement laws.

As an additional benefit, the County offers extensive training and development programs designed to improve skills and enhance career opportunities. Most programs are offered on County time at no cost to you.

County employees are also covered by the federal Social Security system and earn benefits for retirement based on salary and time worked.

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