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Administrative Assistant II

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Company: University of Southern California
Expected salary: $24.62 – 33.48 per hour
Location: Alhambra, CA
Vaga de Administrative Assistant II
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Job description: The Department of Family Medicine in the Keck School of Medicine at USC is seeking an administrative assistant to join the Department’s administration team and work closely with the Department’s leadership team. We are looking for a dynamic, organized, self-motivated individual. The Department provides education to medical students, physician assistant students, medical residents, and community physicians. It delivers primary care to patients at multiple clinic sites. Faculty also engages in research. Duties include clerical and organizational support.Duties for this position may include:Administrative AssistanceAssists Vice Chair for Clinical Affairs (& other faculty as assigned) with calendar. Coordinates meetings for clinical division (books space, sets up Zoom, prepares documents, orders food, reaches out to participants to organize, takes minutes, distributes action items, as needed). Distributes announcements to faculty, staff, etc. as needed. Provides administrative support to Clinical Division (e.g., onboarding schedules, document and report drafts, Power point)Financial TransactionsProcesses and logs faculty and clinical staff discretionary transactions for all clinical units (Faculty Practice, LAC-USC, FQHCs) Processes and logs all other financial transactions for the clinical units (e.g., business cards, lab coats, supplies and services, reimbursements, travel arrangements, POs, deposits)Special ProgramsProvides back-up to Chair’s Assistant for events Assists Department Communications Coordinator with media or marketing projectsHRQGenda scheduling & clinical faculty time away reportingRequired Applicant Documents:
  • Resume/CV
  • Cover Letter
Please attach these documents during the application process.Preferred Education: Bachelors degreeCombined experience/education as substitute for minimum educationMinimum Experience: 3 yearsMinimum Field of Expertise: Specialized clerical and administrative experienceThe hourly rate range for this position is $24.62- $33.48. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.Applicants may apply through the University of Southern California careers website at http://usc careers.usc.edu/.Minimum Education:
Bachelor’s degreeAdditional Education Requirements
Combined experience/education as substitute for minimum educationMinimum Experience:
3 yearsMinimum Skills:
Secretarial or specialized clerical and administrative experience.Preferred Education:
Bachelor’s degreePreferred Experience:
4 yearsUSC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at . Inquiries will be treated as confidential to the extent permitted by law.Certain positions are subject toIf you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: https://wd5.myworkday.com/usc/d/inst/1$9925/9925$106847.htmld

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