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Administrative Assistant

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Company: Luxfer Superform
Expected salary:
Location: Riverside, CA
Vaga de Administrative Assistant
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Job description: Administrative Assistant
**$19.00 – $23.00 DOE** Luxfer Superform operates from Riverside, California (USA). We specialize in the superforming of Aluminum, Titanium, and Magnesium alloys as a 1st Tier supplier to major OEMs. Established in 1974 Superform serves Customers in all the major markets including Aerospace.

We are seeking a motivated, detail-orientated Administrative Assistant. This position provides support to the Planning, Logistics & Accounting team by interacting with customers to receive and enter orders and invoices and provide status updates. This position is our primary point of contact for customers and vendors requiring information about the status of their purchase orders and invoice status.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include, but, are not limited to the following. Other duties may be assigned.

Planning and Logistics:
  • Maintain customer order book utilizing our business system software. (Epicor)
  • Release customer orders for production, coordinate paperwork with all departments ensure compliance with our Contract Review obligations, and maintain the status of customer orders.
  • Act as the department’s primary point of contact with existing customer order requirements.
  • Track RFQs (request for quotes) from receipt to quote submission to the customer as requested.
  • Support the purchasing/planning department with project information as requested.
  • Input and support all sales/order requirements in Epicor as required, including sales order/work order/invoice requirements.
  • Maintain and support customer web-based sites relating to orders, acknowledgments, and quotations.
  • Enter Daily time and action logs as needed.
Accounting:
  • Verify Accounts Payable invoices.
  • Enter payable invoices into Epicor.
  • Assist with vendor payment processing.
  • Maintain vendor files.
  • Data entry, scanning, filing, and E-filing.
  • Process incoming and outgoing mail.
EDUCATION AND EXPERIENCE:
  • High School Diploma or equivalent.
  • 1- 2 years experience in an office setting with Administrative and Customer Service responsibilities.
  • Accounts Payable experience is a plus.
  • Associate degree preferred but not required.
BENEFITS:
  • Medical, Dental, Vision, and Life Insurance
  • 401k with Employer Match up to 6%
  • Paid Holidays
  • Paid Vacation
  • Paid Sick Time
This position requires access to our export-controlled commodities, technical data, technology, and services. These items are restricted under the International Traffic in Arms Regulations (ITAR) to U.S. Citizens, Lawful Permanent Residents of the U.S., and properly licensed foreign persons. Therefore, employment is contingent on compliance with ITAR regulations and successfully obtaining and maintaining the necessary export authorization license from the U.S. Department of Commerce’s Bureau of Industry and Security, U.S. Department of State’s Office of Defense Trade Controls, or other applicable government agencies.
We participate in E-Verify. Candidates must be authorized to work in the U.S.

We are committed to a safe, drug-free work environment. Pre-employment drug screening and background checks are required.
Luxfer Superform is an Equal Employment Opportunity (EEO) employer and does not discriminate based on race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status, or disability (in compliance with the Americans with Disabilities Act) concerning employment opportunities. Women, minorities, and veterans are encouraged to apply.

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