Company: Talk 2 Us Collabo
Location: Santa Ana, CA
Job description: Job Description:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong ability to multitask. As an Administrative Assistant, you will play a key role in ensuring the smooth day-to-day operations of our office.
Provide administrative support to ensure efficient operation of the office.
Manage and maintain executive schedules, including arranging travel and accommodations.
Answer and direct phone calls in a professional and courteous manner.
Handle incoming and outgoing correspondence, including mail and email.
Maintain office filing systems, both electronic and physical, ensuring documents are organized and easily accessible.
Assist with the preparation and editing of documents, reports, and presentations.
Coordinate office supplies and equipment, including ordering, restocking, and managing inventory.
Assist with special projects and other duties as assigned by management.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Excellent communication and interpersonal skills, both written and verbal.
High attention to detail and accuracy.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Proactive problem-solving skills and ability to work independently with minimal supervision.
Flexibility and adaptability to changing priorities and demands.
Knowledge of office management systems and procedures.